Data processing
Where are documents, prompts, answers and logs processed? Which providers receive access, and what retention rules apply?
Private AI Workspace — by Evolvice
Your company's private AI workspace.
Connect employees, documents, Microsoft 365 and business knowledge inside a governed AI environment designed for business use — hosted on your terms, managed by Evolvice.
Microsoft 365 integration
Private AI workspace
Business security
Flexible hosting
Managed by Evolvice
Demo workspace / chat
Illustrative Demo
Permission-aware retrieval · EU data residency · audit on
Summarise the Q3 board pack and flag any deviations from our risk appetite framework.
Private AI Workspace · gpt-4 class · grounded
Q3 revenue tracked +6.4% vs plan, driven by Corporate Banking. Two metrics breach appetite: credit concentration in CRE and liquidity coverage in the KSA entity.
Board_Pack_Q3.pdf · p.14Risk_Appetite_v4.docx · §3Liquidity_KSA.xlsx
The problem
Business AI adoption is harder than it looks.
Employees adopt AI faster than IT can govern it. The result is a sprawl of consumer tools, leaking documents and no line of sight for security, legal, or compliance.
Shadow AI in every team
Sensitive data in public chatbots
Knowledge trapped in SharePoint
No AI governance or audit trail
GDPR & compliance exposure
Fragmented information across systems
Organisations don't need more access to AI.
They need control.
The solution
ONE PRIVATE WORKSPACE FOR AI.
A private environment where employees can use AI grounded in approved company knowledge and connected to the systems your business already runs on.
AI chat interface
Familiar, fast, grounded in your knowledge.
Knowledge spaces
Curated, role-scoped libraries per team.
Document search
Find, summarise, compare across systems.
Microsoft 365 integration
Native to SharePoint, OneDrive, Teams.
Role-based access
Entra ID, SCIM, granular permissions.
Governance controls
Audit, policy, redaction, retention.
Dedicated environment
Single-tenant. Your data. Your region.
How it works
Four layers. One governed AI workspace.
01
Connect knowledge
SharePoint, OneDrive, Confluence, DMS, policies, procedures and business systems are indexed into role-scoped knowledge spaces.
SharePointOneDriveInternal documentsPolicies & proceduresKnowledge basesBusiness systems
02
Private access
Microsoft Entra ID, SCIM provisioning and granular role management — every query inherits the permissions the user already has.
Microsoft Entra IDSCIM provisioningAccess controlsRole management
03
AI retrieval
Permission-aware retrieval supports answers from approved company sources. Source citations do not remove the need to check accuracy and completeness.
Permission-aware retrievalDocument searchCited company responses
04
Managed operations
Hosting, monitoring, updates and model strategy are defined in the operating plan. Support hours and escalation paths follow the agreed scope.
HostingMonitoringMaintenanceUpdatesAgreed support coverage
Watch it in action
PRIVATE AI WORKSPACE
See how employees interact with company knowledge, documents and business systems inside a private, governed AI environment.
Key capabilities
Built for how businesses actually work.
01
Private AI workspace
Single-tenant environment isolated to your organisation.
02
Microsoft 365 integration
Native connectors for SharePoint, OneDrive, Teams, Outlook.
03
Knowledge retrieval
Source-linked document retrieval; refresh and data sources defined in scope.
04
Permission-aware search
Every result respects the user's existing access rights.
05
Business governance
Policies, redaction, audit logs, retention, DLP.
06
Flexible hosting
Region, data flows and hosting model assessed before deployment.
07
Multi-model AI strategy
Best model per use-case. No lock-in to one provider.
08
Managed operations
Monitoring, updates and incident response within the agreed scope.
09
Custom integrations
SAP, ServiceNow, Salesforce and your internal systems.
10
Dedicated environment
Your tenancy. Your data. Your encryption keys, optional.
Business outcomes
Move beyond AI experiments.
SSO
Sign-in and permissions through Microsoft Entra ID
RBAC
Answers limited to documents each user may access
Logged
AI interactions recorded, attributable and auditable
Private
Prompts processed inside your governed environment
Reduce AI risk and shadow-AI exposure
Accelerate knowledge access across teams
Protect company information by design
Support governance and audit requirements
Increase employee efficiency
Improve onboarding & ramp time
Enable company-wide AI adoption
Move beyond pilot purgatory
Hosting & deployment
Deploy AI on your terms.
Define your security, data-location and operational requirements before selecting a deployment. Available regions, providers and isolation controls need confirmation for your scope.
Regional hosting
Confirm available regions against your data-location requirements.
European hosting
Assess EU location, data flows and applicable privacy requirements.
German hosting
Verify German location and applicable data-centre assurance evidence.
Saudi hosting
Assess KSA location and applicable NCA and SDAIA requirements.
Private cloud
Confirm supported providers, subscription ownership and operating scope.
Dedicated environment
Verify tenant isolation and responsibility boundaries in the proposed architecture.
Who it's for
Built for organisations with real requirements.
Financial services
Healthcare
Manufacturing
Public sector
Government
Professional services
Technology
Regulated industries
Which business AI approach fits your organisation?
Compare offers against your requirements rather than blanket feature ticks. Model capabilities and contract terms change; verify the specific plan and proposed deployment.
Access and answer quality
Who can retrieve which sources? Test role boundaries, deleted documents, source citations and incorrect answers with representative questions.
Operations and costs
Who operates integrations and models? Compare setup, licences, usage, support hours, escalation and exit terms separately.
Why Evolvice
Technology backed by expertise.
More than software. A trusted technology partner helping organisations adopt AI securely and effectively — from architecture, to operations, to outcomes.
Stuttgart·Berlin·Riyadh·Cairo
AI Workspace
Cybersecurity
Managed IT
Nearshore engineering
Cloud services
Business consulting
Agreed support coverage
What should you clarify before adopting private AI?
What is a private AI workspace?
A private AI workspace is a controlled environment for employees to use AI with approved company knowledge. Evaluate it by access boundaries, data processing, model providers and operational responsibility — not the word “private” alone.
Does private AI automatically make us compliant?
No. A technical environment does not replace AI policies, legal assessment, staff training or risk ownership. Map each use case and data category to your obligations, then verify the controls in the proposed deployment with your security and compliance teams.
What should we verify before connecting company documents?
Confirm which connectors are included, how permissions and deletions are synchronised, where prompts and documents are processed, whether external model providers receive data, and how logs and retention are configured. Test with separate user roles before expanding access.
How should we evaluate an initial AI use case?
Choose a bounded workflow and approved documents. Define representative questions, check answers against the original sources, test access restrictions and agree who reviews outputs. Compare quality and time spent against the current workflow; do not assume a savings percentage.
Get started
Ready to bring AI into your organisation?
See how Private AI Workspace can be adapted to your security, governance, hosting and operational requirements.
Private AI Workspace is the technical solution for controlled, private business AI: where the environment runs, who may access which knowledge, and how usage is logged. It does not replace AI governance. The policies, security controls, risk assessment and data protection framework around responsible AI adoption are defined with our security consulting and compliance engineering teams — the workspace then implements the decisions they produce. For the everyday automation and workflow side of AI adoption, see business productivity & automation.